Skyland Fire & Rescue

Skyland Fire Rescue

Is Currently Selling the Following Items on GovDeals

2008 Ambulance

Can Be Found At:

https://www.govdeals.com/SkylandFireRescue

Skyland Fire Rescue

Request For Proposal

Information Technology Services

Skyland Fire Rescue is soliciting proposals from qualified professional vendors for Information Technology support services. The qualified vendor will enable the department to:

Significantly improve information technology effectiveness in all areas
Enhance its quality of service to all employees and citizens served
Minimize downtime and technical support cost
Ensure security of data and multiple levels of backup
Maximize return on investment in IT hardware and software

Vendors are encouraged to provide as much detail as possible in this proposal regarding their capability and expertise, scope of services, and approach to protecting and securing the technology used by the department users. This RFP requests specific information and in responding, vendors are encouraged to provide any additional information they believe is relevant.

Deadline for Questions April 12, 2019 2:00 p.m.

Responses Due April 19, 2019 5:00 p.m.

Proposal Evaluations April 22-May 3, 2019

Award By May 10, 2019

Contract Effective May 10, 2019

The dates are subject to change at the discretion of the department, effective date of contract is tentative, and dependent upon the length of time required to determine best interest. The contract can be cancelled at any time by either party with providing a 60 day notice.

For More Information Contact Ryan Cole or Trevor Lance at (828) 684-6421

Skyland Fire Rescue

Is Now Accepting Applications for the Following Position

Office Manager

Under the direct supervision of the Fire Chief this position provides administrative support to the administration of the department and the Board of Directors. In addition to typing, filling, and scheduling, performs duties such as financial record keeping, payroll, obtaining supplies, coordinating mailing, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external customers and visitors as well as internal customers at all levels of the organization. Independent judgement is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Essential Duties

Performs a variety of secretarial/clerical duties for many functional areas; receives reviews and routes mail; composes, edits, formats and types letters, memoranda, reports, charts, requisitions, and emails; proofreads documents; maintains files, records and computerized databases.

Distribute mail to various employees and or members of the organization
Provide insurance companies with necessary information regarding incident responses
Provide other organizations information when requested with approval of the administration
Maintain department records for associations the department is a member of
Maintain all workers compensation records, reports, and documentation
Disburse payment for any and all bills incurred by the department, in a manner approved by the administration and Board of Directors
Work with internal financial officer to maintain all documents for accounting, auditing, financial statements, and reports
Obtain monthly bank statements and complete a reconcile of all expenditure by the 20^th day of the following month
Provide Board of Directors and administration with an approved monthly financial statement
Work with Departments approved auditing and/or internal financial officer to ensure the annual audit is completed by the month of October for the previous fiscal year
Complete all payroll, ensuring all employees information is maintained or adjusted as needed as well as any deductions by the employee or other entities
Work with internal financial officer to file all tax reimbursements the department is eligible for
File all federal and state taxes required for payroll and other applicable services
Keep complete and accurate personnel files and medical files on all employees and members
File and maintain all 401-k, 457, and NC Local government retirement requirements
Perform and/or assist the administration with human resources related issues
Be able to administer all benefits the department offers to all of the employees
Work with the administration to develop and maintain the annual budget
Performs all other duties and responsibilities as assigned by the Fire Chief or President of the Board of Directors

Qualifications

The following generally describes the knowledge and ability required to enter the position and/or be able to perform within a short period of time:

Knowledge of customer service principles and techniques
Knowledge of modern office practices, procedures, software applications and hardware
Knowledge of proper English usage, vocabulary, spelling, grammar and punctuation
Knowledge of bask bookkeeping practices and procedures
Knowledge of Quick Books for bookkeeping practices
Knowledge of budget procedures and practices
Knowledge of basic human resources applications
Knowledge of HIPPA and the application on maintaining records
Ability to learn and apply policies, procedures and guidelines
Ability understand and follow written and oral instruction
Ability to establish and maintain effective working relationships with the employees, administration, and Board of Directors
Knowledge of record keeping as it applies to the fire service required by state and federal laws
Knowledge of record keeping for a non-profit corporation as required by state and federal laws

Education and Experience

The following is required for the position:

Minimum of 18 years of age
Minimum of high school diploma or GED (knowledge, education, training, certification in bookkeeping, records management, or human resources preferred)
Possession of a valid NC Driver’s License

Recommended Education and Experience